REPUBLICAN CENTRAL COMMITTEE OF GREENE COUNTY, MISSOURI
ARTICLE I – Name
The name of this organization shall be The Republican Central Committee of Greene County, Missouri, hereinafter referred to as the “Central Committee.”
Section 1 – Members
The members of the Central Committee are the Committeemen and Committeewomen elected pursuant to Missouri Statutes and are hereinafter referred to as Members.
Section 2 – Vacancies and/or Resignations
(a) A resignation by any Member of Officer from the Central Committee or from any elected office will become effective when received in writing by the Chairman or Secretary of the Central Committee unless there is a specific time designated in the notice for such resignation to take effect.
(b) A vacancy shall be deemed to have occurred when a Member ceases to reside within the ward or township from which elected.
Section 3 – Nominations and Elections
(a) Once a vacancy is so announced, it shall be the duty of the Legislative District Chairman and Vice Chairman in whose district the vacancy occurs to seek out at least one person whose consent has been given to fill such vacancy.
(b) In the event there be only one nominee to fill such a vacancy, voting may be by voice; however, if there be more than one nominee for the same vacancy, the election shall proceed by secret ballot.
ARTICLE III – OFFICERS
Section 1 – Officers of this Committee shall consist of a chairman, vice-chairman, secretary and treasurer, who shall be elected for two-year terms of the third Tuesday in August of each year during which a primary election is held. Their qualifications shall be those set by the Statutes of the State of Missouri.
Section 2 – Nominations and Elections
A member of Central Committee must take nominations of candidates for the officers of the Central Committee. If there is only one nominee for an office, election may proceed by voice note; however, if there is more than one nominee for an office, the election shall proceed by secret ballot until one of the candidates receives a majority of the votes of the Members present and voting.
Section 3 – Vacancies
In the event a vacancy occurs in any of the four elected offices, it shall be filled by a special election held at the next regular meeting or special meeting of the Central Committee providing that all Members of the Central Committee are notified at least two weeks in advance of the meeting to fill such a vacancy.
Section 4 – Removal of an Officer
Any officer of the Central Committee may be removed from office by a two-thirds vote of the Central Committee Members upon notice served upon Members of the Central Committee at least fourteen (14) days prior to the meeting at which the matter is to be considered. Any vote for removal shall be by secret ballot. Any vacancy created by removal shall be filled as provided in this article.
Section 5 – Duties of Officers
(a) The Chairman shall:
Preside at meetings of the Central Committee and manage the affairs of the Central Committee between meetings.
Employ an office manager who shall be paid out of the treasury of the Central Committee a monthly salary, which shall be set in the budget. The office manager shall be employed with the advice and consent of the Central Committee and shall serve at the pleasure of the Central Committee. The Chairman shall see that the office manager directs the activities of the Headquarters Office of the Central Committee in a manner necessary and prudent to the efficient, courteous and business-like conduct of the Republican Party.
Preserve decorum and order at all meetings and shall rule on all questions of order. Such rulings, however, can be over-ridden by a majority vote of the Members present and voting.
Co-sign all checks with the Treasurer in excess of $150.00.
Have the power to appoint a temporary secretary to act in the absence of the Secretary.
Perform such duties as are enumerated in these by-laws and as may from time to time be delegated to him by the Central Committee.
(b) The Vice-Chairman shall:
Perform all the duties of the Chairman in the absence of the Chairman.
(c) The Secretary shall:
Keep an accurate record of the proceedings of all meetings in a permanent record book, which shall be the official records of the Central Committee.
(d) The Office Manager Shall:
Be responsible for the issuance of notices of Central Committee meetings, which shall be mailed or delivered to each member in the manner prescribed in these by-laws.
(e) The Treasurer shall:
Receive all monies and shall disburse funds only by check, and only as authorized in the budget adopted by the Central Committee, except as otherwise provided in these by-laws.
Keep proper books of all receipts and disbursements, which shall be open to the inspection of any Member of the Central Committee at any reasonable time.
Make a consolidated quarterly report to the County Chairman on receipts and disbursements. All records of the treasurer are official records of the Central Committee.
Make all disbursements by check, signed by the Treasurer and the Chairman, except that checks or other disbursements of $150.00 or less may be signed or made by either the Treasurer or Chairman.
ARTICLE IV – MEETINGS
Section 1 – Regular Meetings
(a) Regular meetings of the Central Committee shall be held a minimum of 4 times throughout the year when business before the Central Committee necessitates.
(b) Notice of the exact time and place for regular meetings to be mailed or delivered to each Member of the Central Committee at least seven (7) days before the date of such meeting. Notice shall be presumed to have been given when the same, properly addressed according to the records of the Central Committee, is deposited, postage prepaid, in the U.S. Mails; or, if the mails are not used for such purpose, when actually delivered to the official address of the Committee Member.
(c) Notice for regular meeting shall include a proposed agenda.
(d) A quorum being present, the Central Committee may transact any business coming before it in addition to those items included in the agenda at any regular meeting not specifically otherwise prohibited elsewhere in these by-laws.
Section 2 – Special Meetings
(a) Special meetings of the Central Committee may be called at any time by the Chairman, Vice-Chairman, or a total of any twenty (20) Members, and notice of said meetings shall include the names of those Members and shall include the business to be taken up and the normal procedure of notifications shall be followed.
(b) A quorum being present, no business other than that set fourth in the call for a special meeting may be acted upon during a Special Meeting.
(c) Notice of the exact time and place for Special Meetings shall be mailed or delivered at least five (5) days before the meeting to all Members of the Central Committee. Notice shall be presumed to have been given when the same, properly addressed according to the records of the Central Committee, is deposited, postage prepaid, in the U.S. Mails; or, if the mails are not used for such purpose, when actually delivered to the official address of the Committee Member.
Section 3 – Quorum
One-third of the Central Committee Members, present in person or by lawful proxy shall constitute a quorum when assembled together at a duly called meeting of the Central Committee.
Section 4 – Proxies
(a) Proxies shall be admitted to vote only when offered by a qualified voter from the same ward or township of the principal giving proxy.
(b) A proxy shall be in writing and signed by the member. No more than one (1) Proxy shall be voted by any one person.
(c) The bearer of a proxy who is not a member of the Greene County Republican Central Committee must sign an affidavit certifying his or her qualification in the presence of the secretary.
(d) Proxies shall relate only to a single meeting of the Central Committee and shall have been executed not more than thirty (30) days prior to such meeting.
(e) Proxies shall be authenticated by the Secretary of the Central Committee and may be admitted or rejected by the Chairman if authentic but otherwise in compliance with this section of the By-Laws. All proxies offered shall become part of the official records of the Central Committee and shall be retained for at least two years from the time they are offered.
(f) Proxies shall be in writing, witness by a person other than the Committee Member granting same and the person named as proxy and shall be in the following form:
Section 5 – Automatic Expiration
The provision relating to proxies in Article IV, Sections 3 and Section 4 shall expire one (1) year from the date when suck provisions were adopted unless the Central Committee shall affirmatively vote to continue the same. In the event that said provisions are not extended as aforesaid, the language of such Section as it stood prior to amendment shall be reinstated [Adopted by the Central Committee of March 3, 1994].
ARTICLE V – COMMITTEES
Section 1 – Budget Committee
(a) There shall be a Budget Committee composed of the Central Committee Chairman, Vice-Chairman, Treasure, Secretary and the Chairman and Vice-Chairman of the Legislative Districts, which are situated in whole, or in part of Greene County.
(b) It shall be the duty of the Budget committee to prepare a proposed annual budget for adoption by the Central Committee as its first regular meeting of the year.
(c) The proposed budget shall be mailed to each Member of the Central Committee along with the notice of the first regular meeting of the year.
(d) The County Chairman may serve as chairman of the Budget Committee or may appoint some other qualified Member of the Central Committee to serve as chairman.
(e) Any need for expenditures not authorized in the budget adopted by the Central Committee shall be presented to the Budget Committee and must be approved by a two-thirds vote of the total membership of the Budget Committee. All other action taken by the Budget Committee shall be by a vote of at least one-half of the total membership of the Budget Committee. No action of any kind shall be taken by the Budget Committee expect at a meeting attended by at least a majority of the Budget Committee.
Section 2 — Coordinating Committee
(a) There shall be a Greene County Republican Coordinating Committee for the purpose of coordinating the various Greene County republican functions.
(b) The County Chairman may serve as chairman of this committee or may appoint some other person of the committee to serve as chairman.
(c) Members of the Coordinating Committee shall be:
- Chairman of the Central Committee
- Vice-Chairman of the Central Committee
- Secretary of the Central Committee
- Treasurer of the Central Committee
- Immediate Past Chairman of the Central Committee
- Chairman and Vice-Chairman of each Legislative District, which lies in whole or part in Greene County.
- President of the Greene County Republican Women’s Club
- President if the Springfield Republican Women’s Club
- President of T.A.R.G.E.T.
- President of the Greater Ozark Chapter of Pachyderms
- One representative of the elected State Legislators from Greene County
- Two representative of the Court House elected officials
- Chairman of the Greene County Young Republicans
- Chairman of the Greene County John Marshall Club
And/or, a representative of any other duly-recognized Republican organization in Greene County.
Section 3 – Other Committees
The Chairman of the Central Committee may appoint any other standing or special committees as deemed necessary and may name the chairman of and committee so created. The Chairman and Vice-Chairman of the Central Committee shall be exofficio members of all such committees.
ARTICLE VI – T.A.R.G.E.T.
There shall be an organization known as T.A.R.G.E.T. – The Association of Republicans Getting Everyone Together. T.A.R.G.E.T. shall be the official fundraising and social arm of the Central Committee and shall function under its own by-laws when those by-laws are not in conflict with the by-laws of the Central Committee. Nothing in this section, however, shall prevent the Central Committee from receiving funds of any kind nor from sponsoring social activities of any kind.
ARTICLE VII – PARLIAMENTARY AUTHORITY
Except where inconsistent with these by-laws, Robert’s Rules of Order, Revised, shall govern all proceedings of the Central Committee or committees of the Central Committee.
ARTICLE VIII – AMENDMENTS
These By-Laws may be amended at any meeting of the Central Committee by the affirmative vote of two-thirds of the Members present and voting provided that all proposals to amend shall have first been mailed to each Member of the Central Committee at least two weeks prior to the meeting at which the proposed amendments are to be voted upon except as otherwise provided by State Statutes.
ARTICLE IX – EFFECTIVE DATE
REPUBLICAN CENTRAL COMMITTEE OF GREENE COUNTY MISSOURI AMENDMENTS TO THE BY-LAWS
- Live in the Ward or Township they serve.
- Be registered voters of Greene County
- Be committed to Republican values.
- Support the Republican Candidates representing their Ward of Township.
- Commit a two-year term.
Auxiliary Members will be limited to two individuals per Ward or Township. The Committeeman or Committeewoman will provide the names, addresses and phone numbers for each Auxiliary Member to the Secretary of the Central Committee.
Made permanent August 17, 2004